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Trusted by growing Businesses
answer before voicemail callbacks
no “call us tomorrow” dead end
from one seed URL
chat widget + calendar
AptaBook is an AI receptionist and appointment-booking platform that answers calls, web chats, and WhatsApp messages 24/7, qualifies leads, and schedules meetings directly into connected calendars for service businesses in the US, Canada, and India.
WHY APTABOOK
Chat, voice, and email share one knowledge base and your real calendar - not three vendors glued together.
No bouncing someone from chat into Calendly. Ask your intake questions, then offer real open times.
Train on your site, PDFs, and FAQs - answers should match what you actually offer.
Same agent whether they type, call, or email - so you don’t maintain three scripts.
Embed the widget, connect Google or Microsoft 365, start the trial. Phone comes after number setup.
EVERY CHANNEL
One trained agent on the channels you enable - answer, qualify, book.
SEE IT IN ACTION
Watch live chat and WhatsApp demos, then hear real AI voice calls qualify leads and book meetings-no slides, no fluff.
HOW IT WORKS?
Minutes.Three simple steps to deploy an AI agent that handles your front-desk around the clock.
Step 1
Paste site URLs (we crawl up to 200 pages) and upload PDFs or FAQs. The agent answers from that material - not from a generic script.
Step 2
Embed a branded chatbot widget on your site in seconds. Get a dedicated inbound phone number where callers speak directly to your AI agent - no hold music, no missed calls.
Step 3
The agent qualifies inquiries, presents your services, checks real-time availability across all your locations, and books appointments - syncing instantly to your calendar.
SOLVING REAL PROBLEMS
Missed calls after hours, leads that go cold, or back-and-forth emails just to book one appointment. AptaBook's AI handles these so you can focus on delivery.
AUTOMATION
Turn on Automation for your business. Agent follows up on unfinished-chats and calls. Automated follow ups and feedback calls.
You pick 24 hours out or 1 hour out. We send email or WhatsApp. Staff don’t copy-paste reminders.
After the visit, an optional note can ask for feedback or a next booking. Keep it short.
Left mid-booking? A light follow-up by email or WhatsApp can ask if they still want a slot.
For customers who haven't booked in a while, AptaBook automatically triggers a re-engagement campaign. A friendly nudge - a special offer, a seasonal reminder, or a simple check-in - brings them back into your pipeline.
INDUSTRIES
economy running.Whether you run one location or many, AptaBook learns your services, your brand, and your schedule - so every lead gets a relevant, helpful response.
Spas, salons, massage, aesthetics
Healthcare clinics and medical pratices
Life coaches, business coahes
Certified public accountants and firms
Schools, tutoring centres, and institution
Financial planners and advisors
Gyms, personal training, and fitness
Plumbers, electricians, and contractors
Legal practices and law offices
Business strategy and advisors
Digital marketing and web development
Yoga studios and wellness centers
INTEGRATIONS
Stack.Two-way sync with the tools your team already uses. Appointments flow into your calendar; leads flow into your CRM. Zero manual work.
Testimonials
After-hours calls used to go to voicemail. Now patients book cleanings from our site or by phone-40% more hygiene bookings in the first month without extra front-desk hours.
We trained it on our service menu in one afternoon. It handles timing questions and books the right providers-cutting phone-tag by about half for our front desk.
Emergency dispatch is calmer: the AI captures the address and issue first-techs arrive prepared on 9 out of 10 after-hours calls.
We needed professional messaging and clear routing for urgent calls. AptaBook keeps routine questions off the front desk-saving our team roughly 12 hours a week.
After-hours calls used to go to voicemail. Now patients book cleanings from our site or by phone-40% more hygiene bookings in the first month without extra front-desk hours.
We trained it on our service menu in one afternoon. It handles timing questions and books the right providers-cutting phone-tag by about half for our front desk.
Emergency dispatch is calmer: the AI captures the address and issue first-techs arrive prepared on 9 out of 10 after-hours calls.
We needed professional messaging and clear routing for urgent calls. AptaBook keeps routine questions off the front desk-saving our team roughly 12 hours a week.
After-hours calls used to go to voicemail. Now patients book cleanings from our site or by phone-40% more hygiene bookings in the first month without extra front-desk hours.
We trained it on our service menu in one afternoon. It handles timing questions and books the right providers-cutting phone-tag by about half for our front desk.
Emergency dispatch is calmer: the AI captures the address and issue first-techs arrive prepared on 9 out of 10 after-hours calls.
We needed professional messaging and clear routing for urgent calls. AptaBook keeps routine questions off the front desk-saving our team roughly 12 hours a week.
After-hours calls used to go to voicemail. Now patients book cleanings from our site or by phone-40% more hygiene bookings in the first month without extra front-desk hours.
We trained it on our service menu in one afternoon. It handles timing questions and books the right providers-cutting phone-tag by about half for our front desk.
Emergency dispatch is calmer: the AI captures the address and issue first-techs arrive prepared on 9 out of 10 after-hours calls.
We needed professional messaging and clear routing for urgent calls. AptaBook keeps routine questions off the front desk-saving our team roughly 12 hours a week.
FAQs
Short answers we give on demos - setup, phone, HIPAA, and knowledge.
Contact us and we’ll help you out.
Want a demo call? Use Call Me at the top of the page.
Chat often goes live the same day: hours + calendar + widget. Phone and WhatsApp wait on number and messaging approval. You shouldn’t need engineers for the standard setup.
Yes - on plans with voice. Callers get hours, services, and open times; bookings hit your calendar. Hand off to a person when your rules say so. Chat and voice share the same knowledge.
It shouldn’t invent prices or policies. If the knowledge base doesn’t cover it, it takes a message, offers a human follow-up, or points at a page you named - whatever fallback you configured.
We encrypt traffic and sensitive fields, keep audit trails, and can sign a BAA when your use case needs one. Email support@aptabook.com before you put PHI on a live line so we can confirm scope.
US, Canada, and India today. Phone vs WhatsApp depends on the market and plan - don’t assume every channel is on every plan.
Connect a site URL and/or upload PDFs, FAQs, and service lists. Answers come from what you uploaded. Re-crawl or replace docs when fees or hours change.
Yes - colors, position, avatar, and a tone preset (professional vs friendly). Keep the greeting short; long personas sound fake.
Yes. AptaBook integrates with popular calendar and scheduling tools (e.g. Google Calendar) so the AI shows real-time availability and books appointments directly into your existing calendar. No double-entry.
Free trial, No credit card required
Service businesses across the US and Canada already use AptaBook so nights and weekends stop becoming lost leads.
